By: Katina H. Pantazis, Esq.

Published at

1 November 2023

Personal Representative Eligibility and Duties in Florida Probate Administrations: A Detailed Guide

Personal Representative


A probate administration officially begins with the appointment of a qualified personal representative, often referred to as an executor. This individual assumes the crucial responsibility of navigating the probate process and administering the decedent's estate after he or she passes away. This comprehensive guide is created to demystify the role, qualification, appointment process, and duties of a personal representative. This information is invaluable whether you are an estate beneficiary or contemplating taking on this high-stakes role.

Eligibility Criteria for a Personal Representative in Florida

Under Florida law, in order to serve as personal representative, individuals must meet certain criteria, subject, of course, to minor modifications under certain circumstances:


An individual must be at least 18 years old, evidencing the maturity and legal competency required for the role. See Florida Statute 733.303(1)(d).

Location and Relationship to the Decedent:

An individual must either be a resident of Florida or share a familial relationship (by blood, marriage, or adoption) with the decedent. This assures a connection with the estate and effective fulfillment of duties. See Florida Statute 733.304.

Physical and Mental Capacity:

An ideal personal representative should be physically able and mentally capable of undertaking the steps necessary to administer the estate. See Florida Statute 733.303(1)(c).

Clean Legal and Criminal Record:

Individuals with felony convictions cannot act as personal representatives, nor can individuals convicted of abuse, neglect or exploitation of an elderly person or disabled adult in any state or foreign jurisdiction. This ensures that a person with an impeccable track record manages the estate. See Florida Statute 733.303(1)(a) & (b).

For Detailed Understanding of Eligibility Criteria for a Personal Representative in Florida See Florida Statue 733.303


Eligibility of Personal Representative  

Personal Representative Appointment Procedure

The court oversees the legal process of appointing a personal representative, the specifics of which depend on the existence of a will.

When an Individual Dies with a Will (also known as Dying Testate):

When the decedent has left a will, the court typically appoints the personal representative specified therein, subject to their fulfilling the eligibility criteria set forth earlier. If the primary nominee declines to serve or is not qualified to serve, the court respects the decedent's wishes and follows the will's succession order subject to the same qualification requirements. Absent a named backup personal representative, the court will choose a representative considering the majority interest of the beneficiaries or the judge's discretion.

When an Individual Dies without a Will (also known as Dying Intestate):

When the decedent dies intestate (or without a will), the designation process gets trickier and the court plays a central role in identifying a suitable representative pursuant to Florida Statutes governing the preference in appointment of the personal representative.   The following order of preference shall be observed pursuant to Florida Statute 733.301(1)(b):

Surviving Spouse:

The surviving spouse is first in line to serve as personal representative unless they decline to serve or are deceased.

Majority Interest Heirs:

If there is no surviving spouse or the surviving spouse declines to serve, the majority in interest of the heirs collectively designate a personal representative.

Heir Nearest in Degree:

If a consensus amongst a majority in interest of the heirs cannot be reached, the heir nearest in degree shall be appointed as personal representative. Where more than one heir applies, the Judge would select the individual best qualified to serve.

Learn more about Testate vs. Intestate Estates.

Duties of Personal Representatives in Florida

Serving as personal representative comes with considerable responsibilities, several of which are:


The representative initiates the probate process by notifying all interested parties.

Asset Management:

The representative identifies and takes control of the decedent's assets, managing and preserving them until their distribution to appropriate beneficiaries.

Tax Responsibilities:

The representative must also file all relevant tax returns and satisfy any outstanding tax liability.

Creditor Claims:

The representative must also address creditor claims against the estate by dealing with creditors and disbursing payments using estate funds. It should be noted that not all creditors get satisfied in a Florida probate, as there are certain procedural requirements that must be met.

Asset Liquidation:

The representative must also determine whether assets must be sold to meet outstanding claims or satisfy distribution clauses in the decedent’s will or pursuant to Florida’s intestacy statute.

Legal Documentation:

The representative must submit all necessary paperwork to the court throughout the probate process.

Asset Distribution:

The representative must also distribute any remaining assets, after fulfilling all obligations, to the heirs pursuant to Florida statute or beneficiaries as specified in the decedent’s Last Will and Testament.   Duties of Personal Representative   Engaging experienced Probate and Trust Administration Attorneys can simplify this intricate process and guide you through the appointment process.   Given the complexity of these duties, a personal representative typically seeks counsel from experienced estate lawyers or probate and trust attorneys. Not only are attorney fees for representing a personal representative payable from the estate assets, but the attorney represents the personal representative and ensures he or she complies with all legal requirements as set forth by Florida Statute, the Florida Probate Code, and various Judicial requirements.

Want to Know What to Do with a decedent’s Last Will and Testament?


A comprehensive understanding of a personal representative's role in Florida is critical for beneficiaries or anybody considering taking on this position. Knowledge of the required qualifications, appointment process, and various duties involved is indispensable.   An experienced probate, trust, and estate lawyer can provide guidance and peace of mind. Here at e-Estates and Trusts, we aim to enhance our client’s confidence in navigating the probate process while protecting everyone's interests.   Schedule your complimentary consultation with one of our experienced estate and trust administration attorneys today. Remember, every case is unique, and personalized counsel is imperative to the effective administration of a decedent’s estate.   Disclaimer: This article serves informational purposes only and shouldn’t be misconstrued as legal advice. Always consult an attorney for advice specific to your case. important legacy.

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